Agenda

Oxfordshire Growth Board Scrutiny Panel

Thursday 28 May 2020 at 6.30 pm to held be as a virtual meeting

From 1 July 2018 to 30 June 2020, the Oxfordshire Growth Board meetings are managed by South Oxfordshire District Council.

Contact: Kevin Jacob, Growth Board Democratic Services Officer

E-mail: democratic.services@oxfordshiregrowthboard.org

Telephone: 01235 422191

Website: www.oxfordshiregrowthboard.org

Members (tbc):

Councillor Andrew Gant (Chair) Councillor John Tanner Councillor Craig Simmons	Oxford City Council
Councillor Tom Wallis Councillor Lucinda Wing Councillor Sean Woodcock, (Vice-Chair)	Cherwell District Council
Councillor Nick Carter Councillor Damian Haywood Councillor Richard Webber	Oxfordshire County Council
Councillor Peter Dragonetti Councillor David Turner Councillor Sarah Gray	South Oxfordshire District Council
Councillor Andy Cooke Councillor Hayleigh Gascoigne Councillor Matt Barber	Vale of White Horse District Council
Councillor Derek Cotterill Councillor Ted Fenton Councillor Julian Cooper	West Oxfordshire District Council

The quorum is six members, one from each council. Substitutes are allowed and should be notified to the contact above.

The meeting will be web streamed. Please see the note at: http://democratic.southoxon.gov.uk/ieListDocuments.aspx?CId=376&MId=2482 on how to observe the meeting.

As a matter of courtesy, if you intend to record the meeting please let the contact officer know in advance of this meeting.

AGENDA

<AI1>

Election of Chair of the Scrutiny Panel for 2020/2021

To elect a Chair of the Scrutiny Panel for 2020/2021.

</AI1>

<AI2>

Election of Vice-Chair of the Scrutiny Panel for 2020/2021

Election of a Vice-Chair of the Panel for 2020/2021.

</AI2>

<AI3>

3	Apologies for absence and substitutes; declarations of interest; Chair's announcements

</AI3>

<AI4>

Adoption of Virtual Meeting Procedure Rules (Pages 7 - 11)

In response to the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the Growth Board Scrutiny Panel is recommended to adopt the virtual meeting procedure rules adopted by South Oxfordshire District Council as the current hosting local authority, attached at appendix 1.

</AI4>

<AI5>

Minutes of the previous meeting (Pages 12 - 21)

To approve the minutes of the meeting held on 4 March 2020

</AI5>

<AI6>

Public participation

Members of the public may submit an address or question in writing to the Scrutiny Panel, where notice in writing is given to the secretariat no later than 4.00pm on Wednesday 27 May 2020. Questions and addresses should be no longer than one side of A4 paper in Ariel 12 font. The statement or question will be circulated to the Panel and read out by the democratic services officer or Chair on behalf of those who have submitted them. A response may be given at the meeting or a written answer supplied. The Chair will have discretion to manage the public participation procedure as they see appropriate.

Questions and notice of addresses must be submitted to democratic.services@oxfordshiregrowthboard.org

</AI6>

<AI7>

Growth Board response to scrutiny panel recommendations - 11 March 2020 (Pages 22 - 23)

To consider the Growth Board’s response to the recommendations to the Board from the Scrutiny Panel meeting on 4 March 2020.

</AI7>

<AI8>

Update from Councillor Ian Hudspeth, Chair of the Infrastructure sub-group

Councillor Ian Hudspeth, Chair of the Growth Board Infrastructure Sub-Group and Leader of Oxfordshire County Council has been invited to join this meeting to give an update.

</AI8>

<AI9>

Oxfordshire Growth Board papers 2 June 2020

To consider reports and matters on the agenda for the Oxfordshire Growth Board meeting on 2 June 2020. Reports are set out under the subheadings below.

</AI9>

<AI10>

Impact of the COVID-19 Pandemic on the Oxfordshire
Housing and Growth Deal (Pages 24 - 34)

To review a report to the Growth Board giving an update on the impact the Covid-19 pandemic has, and will have, on the delivery of the Oxfordshire Housing and Growth Deal. This includes recommended revisions to the Oxfordshire Plan 2050 timeline.

</AI10>

<AI11>

Updating the Oxfordshire Infrastructure Strategy (OxIS) (Pages 35 - 45)

To review a report to the Growth Board setting out the scope, timescale, governance and funding for updating the Oxfordshire Infrastructure Strategy, in support of the Oxfordshire Plan 2050.

</AI11>

<AI12>

Work Programme for the Scrutiny Panel and Action Log - May 2020 (Pages 46 - 52)

To discuss the draft work programme for the Panel as submitted by the Panel’s Scrutiny Officer and requests for information/actions from previous meetings.

</AI12>

<AI13>

Dates of meetings

The dates of future meeting of the Panel are below based upon a quarterly Growth Board reporting cycle. These will normally be held in Oxford Town Hall unless otherwise stated, but this will be kept under review.

Scrutiny Panel	Growth Board
July (proposed additional meeting) final date to be confirmed.	July (proposed additional meeting) final date to be confirmed.
Tues 15 Sept 6.30 pm	Tues 22 Sept 2 pm
Tues 17 Nov 6.30 pm	Tues 24 Nov 2 pm
~~Tues 19 Jan 2021 6.30 pm~~	~~Tuesday 26 Jan 2021 2 pm~~
Tues 16 Feb 2021 6.30 pm	Mon 22 Feb 2021 2 pm
~~Tues 16 Mar 2021 6.30 pm~~	~~Tues 23 Mar 2021 2 pm~~
Tues 1 June 2021 6.30 pm	Tues 8 June 2021 2 pm

</AI13>

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Councillors’ duties on declaring interests

General duty

You must declare any disclosable pecuniary interests when the meeting reaches the item on the agenda headed “Declarations of Interest” or as soon as it becomes apparent to you.

What is a disclosable pecuniary interest?

Disclosable pecuniary interests relate to your* employment; sponsorship (ie payment for expenses incurred by you in carrying out your duties as a councillor or towards your election expenses); contracts; land in the council’s area; licences for land in the council’s area; corporate tenancies; and securities. These declarations must be recorded in each councillor’s register of interests which is publicly available on the council’s website.

Declaring an interest

Where any matter disclosed in your register of interests is being considered at a meeting, you must declare that you have an interest. You should also disclose the nature as well as the existence of the interest. If you have a disclosable pecuniary interest, after having declared it at the meeting you must not participate in discussion or voting on the item and must withdraw from the meeting whilst the matter is discussed.

Member’s Code of Conduct and public perception

Even if you do not have a disclosable pecuniary interest in a matter, the Councillors’ Code of Conduct says that a member “must serve only the public interest and must never improperly confer an advantage or disadvantage on any person including yourself” and that “you must not place yourself in situations where your honesty and integrity may be questioned”. What this means is that the matter of interests must be viewed within the context of the code as a whole and regard should continue to be paid to the perception of the public.

*Disclosable pecuniary interests that must be declared are not only those of the member her or himself but also those of the member’s spouse, civil partner or person they are living with as husband or wife or as if they were civil partners.

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